Google Calendar

Quick Video #

Overview #

The Google Calendar Addon for WPForms allows you to automatically create events in your Google Calendar whenever a form is submitted. It’s perfect for booking forms, appointment scheduling, event registration, or any workflow where submissions need to be reflected in your calendar automatically.

Key Features #

• Automatically create Google Calendar events from WPForms submissions
• Map form fields to event details such as title, date, time, description, location
• Assign events to specific calendars
• Set event reminders and notifications
• Conditional logic support for advanced scheduling workflows

Getting Started #

Step 1: Install and Activate the Addon #

1. Go to WPForms → Addons
2. Install Google Calendar Addon
3. Click Activate

Step 2: Create Google API Credentials #

To connect your website with Google Calendar, you need API credentials.

2.1 Create a Google Cloud Project #

1. Visit Google Cloud Console
2. Click New Project
3. Enter project name
4. Click Create

2.2 Enable Google Calendar API #

• Go to APIs & Services → Library
• Search Google Calendar API
• Click Enable

2.3 Configure OAuth Consent Screen #

• Go to OAuth Consent Screen
• Choose External
• Fill:
  • App Name
  • Email
• Save

2.4 Generate Client ID & Secret #

1. Go to Credentials
2. Click Create Credentials → OAuth Client ID
3. Select Web Application

Add Redirect URI: #

https://yourwebsite.com/wp-admin/admin.php?page=wpforms-settings&view=integrations

4. Click Create

You’ll get:

• Client ID
• Client Secret

Step 3: Connect Google Calendar in WPForms #

1. Go to WPForms → Settings → Integrations
2. Click Google Calendar
3. Enter:
   • Client ID
   • Client Secret
4. Click Connect
5. Sign in with your Google account
6. Allow permissions

Your account will now be connected.

Step 4: Create or Edit a Form #

1. Go to WPForms → Add New
2. Add fields such as:

• Event Title
• Start Date & Time
• End Date & Time
• Location
• Description

Step 5: Enable Google Calendar Integration #

1. Open your form builder
2. Go to Settings → Google Calendar
3. Enable Create Event on Submission

Settings Configuration #

Google Account #

Select your connected Google account.

Calendar #

Choose the calendar where events will be created.

Field Mapping #

Map form fields to calendar event data:

• Event Title → Title field
• Start Date & Time → Start field
• End Date & Time → End field
• Description → Notes field
• Location → Address field

Event Status #

Set default status:

• Confirmed
• Tentative
• Cancelled

Timezone #

Ensure your WordPress timezone matches your Google Calendar timezone.

Conditional Logic (Optional) #

Enable conditional rules to control event creation.

Example:

• Only create event if “Book Appointment” is selected

Notifications (Optional) #

1. Go to Settings → Notifications
2. Configure:
   • Email recipients
   • Subject
   • Message

How It Works #

1. User submits a form
2. WPForms processes the data
3. Addon sends data to Google Calendar
4. Event is created automatically

Troubleshooting #

Events Not Creating #

• Check API credentials
• Ensure Google account is connected
• Verify field mapping
• Disable conflicting conditional logic

Authorization Error #

• Reconnect your Google account
• Verify redirect URI
• Ensure API is enabled

Wrong Date/Time #

• Check timezone settings
• Ensure correct fields are mapped

Best Practices #

• Always include date/time fields
• Use clear event titles
• Test before publishing
• Use conditional logic wisely
• Organize calendars by purpose

Conclusion #

The Google Calendar Addon for WPForms simplifies scheduling by automating event creation directly from form submissions.

With proper setup and field mapping, you can create a powerful, fully automated booking and scheduling system in minutes.